AI appointment setter
AI appointment setter software books your customers into the calendar you already use, by your rules, and handles the reschedules.
Talk or type with Victoria, our AI receptionist. Your price in about 2 minutes.
- Answered in seconds, even at night
- The right questions, asked
- Booked before they call anyone else
Businesses we've built for
Yupaa Analytics
Majesty Auto Sales
Here's how a call goes
A typical call, then the summary you get when it ends.
What you get
- Customer
- Rocío Valdez (Spanish)
- Job
- Roof inspection, leak in a bedroom, one story
- Where
- Goleta, inside your service area
- Booked
- Monday, 9 am
- Confirmation sent
- Reminder scheduled
Booked because one-story inspections are a job you let her book on her own.
- Booked into your calendar
- Booked by your rules
- Confirmations and reminders
- Victoria:
Buenos días, tu negocio, habla Victoria. ¿En qué le puedo ayudar?
Good morning, your business, Victoria speaking. How can I help?
- Caller:
Hola, tengo una gotera en la recámara desde la lluvia del jueves. Quiero que me revisen el techo.
Hi, I've had a leak in the bedroom since Thursday's rain. I'd like someone to check the roof.
- Victoria:
Con gusto. ¿Es casa de un piso o de dos, y en qué ciudad está?
Happy to help. Is it a one-story or two-story house, and what city is it in?
- Caller:
De un piso, en Goleta.
One story, in Goleta.
- Victoria:
Tenemos el lunes a las 9 de la mañana o el martes a las 2 de la tarde. ¿Cuál le queda mejor?
We have Monday at 9 am or Tuesday at 2 pm. Which works better for you?
- Caller:
El lunes a las 9. Soy Rocío Valdez.
Monday at 9. I'm Rocío Valdez.
- Victoria:
Listo, Rocío, queda el lunes a las 9. Le mando la confirmación por mensaje.
Done, Rocío, Monday at 9. I'll text you the confirmation.
An illustration of a typical call, not a real customer.
How it works
- 1
Take the free assessment
A few questions about how your business runs today.
- 2
Get your price
See it on screen before you commit to anything, and email it to yourself.
- 3
We set it up
One setup call with Nathaniel, in person in the Santa Barbara area or by phone or video.
Questions people ask
Don't see yours? Ask Victoria during the assessment, or call (805) 970-2936.
What is an AI appointment setter?
Software that talks with your customers by phone, text or chat and books the appointment into your calendar by your rules. Victoria, our AI receptionist, does it on every channel she answers.
What calendars does she book into?
Google Calendar, Outlook, Calendly, Square, Jobber, Housecall Pro, Mindbody, Open Dental and Buildium. For anything else, we check on the setup call.
Can I control what she books?
Yes. You set which jobs she can book, how long each takes, your service area and buffers, and what comes to you first.
Can customers reschedule with her?
Yes. They can call or reply to the confirmation, and she offers the open times that fit your rules.
More questions (3)Fewer questions
Does she call leads back too?
Yes, within seconds, when their request asked for a call. That's on our AI outbound calling page, along with how consent works.
Can she book in Spanish?
Yes. She talks in English or Spanish and switches within the conversation when the customer does.
How much does it cost?
The free 2-minute assessment works out your price from your own calls.
The details
In short
AI appointment setter software talks with your customers and puts the appointment on your calendar for you, by the rules you set. Cloud Conquer AI's is Victoria, our AI receptionist.
She books from calls, texts, email, website chat and social DMs, into the calendar or scheduling tool you already use, and handles the reschedules.
She can also call new leads back within seconds to set the appointment, which is covered on our AI outbound calling page.
This page is about the booking itself: your rules, your calendar, the changes and the no-shows.
Your booking rules
You decide what she can book on her own and what comes to you first. On the setup call we write down:
- Which jobs she can book, and how long each one takes.
- Your service area, and what she says to someone outside it.
- The buffer you need between jobs, and the hours you take appointments.
- Which requests come to you before anything is booked: big jobs, new kinds of work, anything you want to see first.
What she books into
Victoria books straight into tools with open connections: Google Calendar, Outlook, Calendly, Square, Jobber, Housecall Pro, Mindbody, Open Dental and Buildium.
If you use something else, we check it on the setup call before promising anything.
A request that doesn't fit your rules comes to you as a lead with the details, never as a guess on your calendar.
Reschedules and no-shows
A customer who needs to move an appointment can call or reply to the confirmation, and Victoria offers the open times that fit your rules.
Every booking gets a text confirmation, and reminders that cut no-shows go out before the visit; more on the answering service page.
Leads who asked vs. a cold-calling setter
Some tools sold under this name are sales dialers that call lists of prospects for a sales team. Victoria isn't one: she sets appointments with people who called, wrote, or asked for a call.
An AI-voice call needs the person's consent, and a sales call needs their prior written consent; how we handle it is on the AI outbound calling page.
How setup works
One setup call with Nathaniel Ross, our founder: in person in the Santa Barbara area, by phone or video anywhere else in the U.S.
- We connect your calendar or scheduling tool.
- You tell us what she can book, how long each job takes and what comes to you first.
- You talk to her yourself before she books a customer.
- She starts booking, and you get a summary after each conversation, logged in your CRM.
By Nathaniel Ross, founder · Updated
See your price in about 2 minutes
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